ICPHS
Your data
We use what you give us to run the conference, and nothing else. This page explains how we use your registration information.
What we hold
When you register, we store your name, email address, university or institution, country, registration category and any description you provide when selecting Other. We also store your registration reference, the conference and workshop choices you make, their dates, when you registered, your acknowledgement of this privacy information and confirmation-email delivery records.
To limit automated abuse, we keep a one-way, coded network identifier and request time. We do not store your raw IP address in the registration database. These abuse-prevention records are removed as new requests arrive after 24 hours, and during the post-conference deletion.
Who can see it
Only the conference committee can access your registration details through this website, so they can manage attendance and contact you about the conference. Markers who are not committee members cannot access registration records.
How long we keep it
Until immediately after the conference, on 21 November 2026. Then we permanently delete registrations and their associated email records from the conference database. They are not archived there.
Changing or removing it sooner
To correct your registration details or cancel your registration and have your details removed before the conference, email icphs@warwick.ac.uk. We will do it and confirm when it is done.
Where your data is stored
The primary copy of your registration record is stored in this conference’s Supabase database in London, United Kingdom. Supabase supports applications designed to comply with the General Data Protection Regulation and provides a Data Processing Agreement. Compliance is a shared responsibility, and we remain responsible for how this application collects, uses and protects your information. We handle your data under applicable UK data protection law, including the UK General Data Protection Regulation and the Data Protection Act 2018, as amended. Where the European Union General Data Protection Regulation applies, we also handle your data under that regulation.
We use Resend to send registration confirmations. Resend processes the email content and delivery logs primarily in the United States. International transfers are covered by Resend’s Data Processing Addendum, which includes the European Union and United Kingdom Standard Contractual Clauses.
Deleting a registration from the conference database cannot delete copies already held in Resend or in recipients’ email accounts. Those copies are kept according to each email service’s retention settings.